Scheduling Specialist

Scheduling Specialist

Additional Position Details: FTE: 1.0 | Full Time | 1st Shift - Days | This is an on-site position with the option to work four 10-hour shifts or five 8-hour shifts. Shifts are week days only (no weekends).

Salary: This position starts at $21.87 an hour. The typical starting range is $21.87 to $27.34 based on years of relevant experience (such as scheduling, staffing, and patient registration in a healthcare environment).

Position Summary

The Scheduling Specialist creates and maintains spreadsheets or other similar tracking processes for staff skeletons and vacancies. In this role, the Scheduling Specialist collects data, and develops and generates reports to inform leaders of critical staffing shortages. Other responsibilities include creating monthly unit time schedules; processing ETO requests, and scheduling changes following department guidelines for multiple units. May also maintain staff mandatory requirement records and provide training for other Scheduling staff.

As a Scheduling Specialist, you will have the opportunity to:

• Determine staffing dynamics for a unit or units, in collaboration with the Clinical Manager, and adjust accordingly to ensure operational effectiveness.
• Determine if there is adequate staff for each shift based on core staffing levels, staffing matrix and available staff, as well as collaborate with unit manager and direct supervisor to address monthly near-term staffing concern.
• Assist staff with individual scheduling concerns such as extra hours, ETO, ESDP and education time.
• Develop long-range nursing schedules for department and works with ETO Committee on summer and holiday request forms.
• Continually work on current schedule to maintain core levels of staff which may be affected by sick time, FMLA and ETO, planned and unplanned.
• Demonstrate professional accountability and effective communication skills that promote positive relationships, support internal and external customers and results in customer satisfaction.
• Review payroll information in scheduling system to ensure accuracy and make timely changes to ensure correct pay.
• Work as a team member with other scheduler/staffers cooperatively.

Qualifications

Education

• Associate degree, preferred.

Experience

• Minimum 3 years of experience doing advanced level administrative work is required.

What We Offer

• Competitive starting wage.
• Comprehensive Total Rewards package including medical, dental, vision, and wellness; retirement plan with up to a 6% employer contribution; and a generous paid time off policy that increases with years of service.
• Tuition Reimbursement after 1 year of service.

More About Asante and Southern Oregon

Asante is a local, community owned and governed, not-for-profit organization that provides comprehensive health care services to more than 550,000 people in a nine-county area of Southern Oregon and Northern California. It includes Asante Ashland Community Hospital in Ashland, Asante Rogue Regional Medical Center in Medford, Asante Three Rivers Medical Center in Grants Pass, Asante Physician Partners throughout the Rogue Valley, and additional health care partnerships. Virtually all medical specialties and services are represented within an organization dedicated to providing exceptional care. With over 5,000 employees, Asante's entities offer outstanding opportunities for career advancement and professional growth. At Asante your work positively impacts your family, friends, neighbors, and the community. Experience the difference in how you work, how you live and how you connect.

At Asante we are defined by our values - traits that guide us as we serve patients and the community:

Excellence - Respect - Honesty - Service - Teamwork

Asante is an equal opportunity employer. We are committed to employ and advance in employment women, minorities, qualified individuals with disabilities and protected veterans.