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Executive Assistant ATRMC (Administration)

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Req #: 7342
Entity: Asante Three Rivers Medical Center
Location: Grants Pass, OR
Department: Administration
Shift: Primarily Mon - Fri / 8AM - 5PM
Union Position: No
FTE: 1.000000
Schedule: Full Time
Salary: Depending on qualifications

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Executive Assistant ATRMC (Administration)

FTE/Hours: FTE: 1.0, Full Time

Salary: $26.26 - $32.83, Depending on Experience

WHY ASANTE

Asante is more than a great hospital system in an amazing location. We are a community of passionate providers and service-focused caregivers who collaborate to deliver amazing patient outcomes; a place where titles don't matter as much as your creativity, drive, and passion.

Our culture, values and people create an environment of sustained medical excellence. All three Asante hospitals have earned five stars from CMS for overall quality -- the top rating given. In fact, Asante accounts for three of the five Oregon hospitals to achieve this rare honor. You can see our many other quality awards and accolades HERE.

Position Summary

The Executive Assistant is responsible for providing exceptional, peak-level administrative assistance in support of the short- and long-term responsibilities of the Vice President of Nursing and Vice President of Medical Affairs. Within general operating procedures, the Executive Assistant ensures effective and efficient coordination of corporate communications emanating from the office of the VP of Nursing and VP of Medical Affairs to the governing board, medical staff, leaders, patients, employees, and the community.

In this role, the key responsibilities will include:

  • Providing administrative support with responsibility for managing the VP of Nursing and VP of Medical Affairs calendar, appointments, travel and correspondence.
  • Interfacing with board members, physicians, Asante & community leaders, patients and family members, at all times positively reflecting the office of the VP of Nursing, the VP of Medical Affairs, and Asante.
  • Serving as the first line of communication to the VP of Nursing and VP of Medical Affairs and properly directs individuals to the appropriate person in the organization.
  • Coordinating Events, Board and Committee meetings, providing key support in creating agendas, minutes, and meeting follow-up.
  • As requested, supporting and maintaining a board and committee web portal, including maintaining documents, ensuring security, providing user training, writing users' guides, and troubleshooting problems.
  • Managing information flow in a timely and accurate manner.
  • Discerning and anticipating current and future priorities, needs, and areas of support for the VP of Nursing and VP of Medical Affairs.

QUALIFICATIONS

Education

  • Associates Degree required and/or equivalent job-related experience

Experience

  • Five years advanced secretarial office experience in a fast paced, professional environment

Professional/Behavioral Characteristics

  • Integrity- Information is kept confidential without exception. Honest and trustworthy.
  • Keeps commitments (does what they say they will do).
  • Accountability- holds self-accountable for high quality and timely work product.
  • Accepts responsibility for mistakes. Asks questions to gain clarification.
  • Communication- excellent verbal and written communication, manages relationships and conflict appropriately.
  • Flexibility- is open to change, can adapt to unexpected obstacles and changing priorities.
  • Organization- highly organized with excellent time management skills and able to act without guidance in role appropriate situations. Strong attention to detail.


What We Offer

  • Competitive starting wage
  • Comprehensive benefits including medical, dental, vision, and wellness
  • Excellent retirement package with up to 6% employer contribution
  • Generous Earned Time Off
  • Tuition reimbursement after one year of service

About Asante and Southern Oregon

Asante is a local, community owned and governed, not-for-profit organization that provides comprehensive health care services to more than 550,000 people in a nine-county area of Southern Oregon and Northern California. It includesAsante Ashland Community Hospitalin Ashland,Asante Rogue Regional Medical Centerin Medford,Asante Three Rivers Medical Center in Grants Pass,Asante Physician Partnersthroughout the Rogue Valley, and additional health care partnerships. Virtually all medical specialties and services are represented within an organization dedicated to providing exceptional care. With over 5,000 employees, Asante's entities offer outstanding opportunities for career advancement and professional growth. At Asante your work positively impacts your family, friends, neighbors and the community. Experience the difference in how you work, how you live and how you connect.

At Asante we are defined by our values - traits that guide us as we serve patients and the community:

Excellence - Respect - Honesty - Service - Teamwork

Asante is an equal opportunity employer. We are committed to employ and advance in employment women, minorities, qualified individuals with disabilities and protected veterans.

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