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Health Info Management Specialist 2

Req #: 9205
Entity: Asante Corporate
Location: Medford, OR
Department: Health Information Services
Shift: Primarily Mon - Fri / 8AM - 5PM
Union Position: No
FTE: 1.000000
Schedule: Full Time
Salary: $17.74 - $26.62 depending on qualifications

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Health Info Management Specialist 2

Additional Position Details:

Why Asante

Asante is more than a great hospital system in an amazing location. We are a community of passionate providers and service-focused caregivers who collaborate to deliver amazing patient outcomes; a place where titles don't matter as much as your creativity, drive, and passion.

Our culture, values and people create an environment of sustained medical excellence. All three Asante hospitals have earned five stars from CMS for overall quality -- the top rating given. In fact, Asante accounts for three of the five Oregon hospitals to achieve this rare honor.

Position Summary

The Health Information Management Specialist II ensures all patient health information is accurately stored in the electronic medical record imaging system. This includes transporting, prepping and quality checking paper documentation for scanning and indexing into the electronic medical record and may also include completing data integrity validation and correction requiring proficiency in multiple software applications, and ultimately preserving the integrity of the health record. Other responsibilities include performing qualitative and quantitative analysis of all discharged patient records; entering record deficiencies into the hospital computer system; monitoring the status of incomplete records, updating physicians and others, and generating appropriate suspension and reinstatement letters. Also performs a variety of clerical duties including back up for other clerical employees. The Health Information Specialist II is responsible for providing excellent customer service at all times to all customers while protecting the patient's right to privacy by ensuring only authorized individuals have access to the patient's medical information and that all releases are in compliance with department policies, Asante policies, and HIPAA regulations.

As a Health Information Management Specialist II, you will have the opportunity to:

  • Accurately prepare medical record documents for manual scanning into the electronic medical record document imaging system by organizing and sorting a multitude of record forms according to department processes
  • Provide high quality customer service in the form of telephone answering and interaction with physicians and other customers
  • Provide timely and accurate response to requests for access to medical records for continuity of care and well as provide ongoing customer service to individuals requesting assistance with viewing electronic medical records
  • Perform accurate qualitative analysis of all records utilizing electronic medical record analysis software
  • Work with various computer software/hardware systems to achieve optimal work performance



  • High school diploma, GED, or equivalent experience demonstrating the ability to effectively communicate as needed for the position is required
  • Course in medical terminology or equivalent required
  • Associate Degree in Health Information Management, Computer Science, or other related program, preferred
  • Completion of coding program, preferred
  • Completion of health data or medical language specialist program, preferred
  • Courses in anatomy and disease process or equivalent, preferred


  • 1 year of medical office experience required
  • Computer proficiency required
  • Past experience preparing paper medical records for document scanning and/or with medical record document scanning software, preferred


  • Notary License may be required, and if so, must obtain within 60 days of hire, or complete the first available Notary class offered in area
  • Registered Health Information Technician (RHIT) by American Health Information Management Association (AHIMA) or RHIA, AAMT, CHDS, RHDS, AAPC, or CPC, CCS, CCA and/or other HIM related certification, preferred

Required Skills

  • Must be detail oriented, self-disciplined and organized
  • Ability to interact with physicians and other staff in a professional and effective manner

What We Offer

  • Competitive starting wage
  • Comprehensive benefits including medical, dental, vision, and wellness
  • Excellent retirement package with up to 6% employer contribution
  • Generous Earned Time Off
  • Tuition reimbursement after one year of service

About Asante and Southern Oregon

Asante is a local, community owned and governed, not-for-profit organization that provides comprehensive health care services to more than 550,000 people in a nine-county area of Southern Oregon and Northern California. It includes Asante Ashland Community Hospital in Ashland, Asante Rogue Regional Medical Center in Medford, Asante Three Rivers Medical Center in Grants Pass, Asante Physician Partners throughout the Rogue Valley, and additional health care partnerships. Virtually all medical specialties and services are represented within an organization dedicated to providing exceptional care. With over 5,000 employees, Asante's entities offer outstanding opportunities for career advancement and professional growth. At Asante your work positively impacts your family, friends, neighbors and the community. Experience the difference in how you work, how you live and how you connect.

At Asante we are defined by our values - traits that guide us as we serve patients and the community:

Excellence - Respect - Honesty - Service - Teamwork

Asante is an equal opportunity employer. We are committed to employ and advance in employment women, minorities, qualified individuals with disabilities and protected veterans.

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